AVImark Tip #4: Choose Your Default Field in the "Enter Medical History" Window

By Barbara Betsch

Since everyone enters information differently in their practice management software, AVImark veterinary software can be customized to fit your individual preference.
Some people add history entries by code, while others add history entries by descriptions. To accommodate these differences, AVImark has an option that will allow each user to select the default field for the "Enter Medical History" window.

To set this option:
• Go to wrench icon on the tool bar, which will take you to the Advanced Options of Hospital Setup
• In the search window, type: Default to Description Field When Opening the Enter Medical History Window
• Left click on this phrase to highlight it
• In the default value, left click the "Change" button
• In this window set the default choice for the entire clinic, and click "OK"

If one user prefers the other default, he or she can select a different default:
• Under the ID-User-Value portion of the screen, right click "New"
• Choose the user, and his/her individual value
• The default will also be displayed. Click "OK"
• When all individual preferences have been added, click "Done"
• Log off AVImark, and then log back on

Our goal is to provide versatile features to help save your practice time and money. If you need assistance with this or any other AVImark feature, please contact our friendly technical support staff.

Phone: 1-877-838-9273 option 1
Email: mailto:support@avimark.net
Live Chat: http://www.avimark.net/

To your success!

Barbara Betsch is a senior technician at AVImark and can be reached at barbarab@avimark.net

Using Merge Words in AVImark

By Barbara Betsch

Sometimes, AVImark merge words can work for multiple situations, giving you the flexibility to merge data from a variety of fields. For example, the merge words and are not exclusively for rabies treatments. They can also work with other vaccinations. Below are situations that represent different examples of how these two merge words will work within AVImark.

Printing the document by right clicking on the entry in Medical History, and choosing document or certificate:

This method directs AVImark to the highlighted entry in Medical History, and all information displayed on the document will pertain to only the entry that is chosen. So, if you have a document attached to a vaccination or a rabies code with the merge words or , it will merge the date of when that vaccination was given and when that vaccination is due again.

Printing the document by right clicking in the patient area and choosing document:

When using this method, AVImark has more variables to consider, including what vaccination or rabies it should use to pull the information for the merge words. So, if you give a rabies treatment today in Medical History but to not post it to Accounting, and then add a remindable treatment with a due date that is later than the rabies treatment you just gave, the rabies document will pick up the due date of the last remindable treatment that the patient received, not necessarily and rabies dates for and/or .

Steps for Consistency

• Post treatments to Accounting, and print the invoice. The rabies certificate that prints automatically will have the correct rabies dates on it.


• Right click on the rabies treatment in Medical History and choose certificate or document and then select the rabies document.

Flexibility with merge words is just one more way that we strive to help you use AVImark to its fullest capacity so your practice can reach it's greatest potential.

Barbara Betech is an AVImark senior technician. She can be reached at barbarab@avimark.net .

AVImark Quick Find/Search Options, Part 1: Client Area

By Barbara Betsch

When faster is better, quick information can be avaliable at your fingertips. This blog is first in a series featuring fast, easy quick find/search options within AVImark.

AVImark has these built-in options that can be utilized in different areas of the program. These options add to the program's versatility when looking for finite data relations in certain areas.

CLIENT AREA

For various reasons, occasionally you may need to quickly find clients based on their place alaphabetically/numerically in your database. With a few quick key strokes, this information can be easily accessed.

Location the next/pervious client numerically:

Select the "Client Name" field

For the next in sequence, use this two-key combination: Ctrl + Page Up

Fot the pervious in sequence, use this two-key combination: Ctrl + Page Down

Locating the next/previous client alaphabetically:

For the next in sequence, use this two-key combination: Ctrl + Up Arrow

For the pervious in sequence, use this-key combination: Ctrl + Down Arrow

Stay tuned for more quick find/search tips coming soon!


Barbara Betch is a senior techincian at AVIamrk. Babara can be reached at babarab@avimark.net.

The Period Totals Report: Capturing a moment in time

By: Barbara Betsch

As you know, AVImark veterinary software offers numerous reports that show everything from the Deposit Slip and Account Summary to the Health Plan Report and Inventory Used.

Another helpful yet little-known report available in AVImark is the Period Totals report. This multi-functional tool represents a financial snapshot of your company. It provides you with a condensed one page summary of your business during the time period you select, and it is so versatile that it can be run daily, weekly, monthly, or yearly.

Here's just a brief sample of the items available in the Period Totals report:

• All Payments
• Total Charges (paid and unpaid)
• Average and Total Invoice Amount
• Adjustments
• Tax
• Net Change in Accounts Receivables
• New Client Numbers
• Patient Visit Count

To run the Period Totals report, simply go to Work with Reports. Then:

• Move the Period Totals Report under the Print These column
• Choose Consolidated for the doctor
• Choose your period, start and end date, and printer
• Remember to select Preview of you do not wish to print the report

It's hard to change the future without understanding the past. Using the Period Totals report to review a snapshot from the past will give you the information you need to help your practice reach its greatest potential in the future.

Barbara Betsch is an AVImark senior technician. She can be reached at barbarab@avimark.net